Privacy Policy

This statement, sets out important information about privacy protections that we extend to your personal information.  It relates to personal information that you provide to us through our website (e.g. when you apply for an examination or flight test online).

How We Collect Personal Information
ASL collects personal information in a number of ways, including:

  • directly from you, such as when you enter your personal details on our website (eg  applying for an examination), when you provide information by phone or in documents such as an application form

  • from publicly available sources of information 
  • from training organisations
  • from the Civil Aviation Authority (CAA) or associated bodies or organisations 
  • from our own records of how you use your ASL services

How We Use Your Personal Information
 Your personal information may be used to:

  • identify you and to assist you to use our website services more easily

  • provide the personnel licensing services you require

  • administer and manage those services, including charging, billing and collecting debts

  • inform you of aviation and examination matters via our regular newsletters

  • conduct appropriate checks for credit-worthiness and for fraud

  • research and develop our services

  • maintain and develop our business systems and infrastructure, including testing and upgrading of these systems

When We Disclose Your Personal Information
 For the purposes set out above we must disclose your personal information outside ASL to provide CAA personnel licensing services.  These disclosures are subject to privacy and confidentiality protections.  The organisations to which we usually disclose information include:

  • Civil Aviation Authority
  • Examination Conducting Officers
  • your representatives (eg  your authorised representatives or legal advisers)
  • our professional advisers, including our accountants, auditors and lawyers
  • government and regulatory authorities and other organisations, as required or authorised by law.

Personal Information Collected from our Website
 The types of personal information we collect from you will depend on how you use our website.  Such information may include your name, date of birth, gender, current and previous addresses, telephone/mobile phone number, email address, bank account or credit card details, occupation, pilot's licence number, driver's licence number or any other document that you may use for personal identification for an examination.  We also maintain records of your ASL examinations and flight tests (including their status).

If you choose not to provide personal information, we may not be able to provide you with the services you require, or the level of service on which we pride ourselves.

Other Information
Our website records other information as well.  This information is used to improve the structure and performance of this site to provide users with an improved service.  Whenever a page is requested from our web server, we record the time, date and URL of the request, along with information on the browser software that is being used.

ASL uses "cookies". Cookies are pieces of information that a website can transfer to an individual's computer hard drive for record keeping.  Cookies can make using our website easier by storing information about your preferences on a particular website.  This will enable you to take full advantage of the services we offer.  The use of cookies is an industry standard and you will find most major websites use them.  Most Internet browsers are pre-set to accept cookies.  If you prefer not to receive cookies, you can adjust your Internet browser to disable cookies or to warn you when cookies are being used.

ASL may gather usage information from our website and other websites.  This is aggregated for reporting purposes.  Personally identifiable characteristics are removed and users remain anonymous, unless you have given prior express consent for ASL to recognise your usage.  This data is gathered by us to examine Internet trends and demographics and to assist in improving the structure and ease of use of our website.

Help Us to Ensure We Hold Accurate Information
 ASL takes all reasonable precautions to ensure that the personal information we collect, use and disclose is accurate, complete and up-to-date.  However, the accuracy of the information we hold depends to a large extent on the information you provide.  That is why we recommend you let us know if there are any errors in your personal information and keep us up to date with changes to your personal information such as your name or address

You Can Access Your Personal Information
 You have a right to access your personal information, subject to some exceptions allowed by law.  If you would like to do so, please let us know by sending an email using the Contact Us page.  You will be required to verify your eligibility to review the information by providing your full name, date of birth, and ASL candidate number.

Examination papers are protected under the Official Information Act 1982 or the Privacy Act 1993, and examination scripts are protected under the Privacy Act 1993 and will not be released to candidates.

You may be required to put your request in writing for security reasons.  ASL reserves the right to charge a fee for searching for and providing access to your information.

Note that you can check your examinations and flight test results from our website as long as you have an acceptance notice number.

Security of Your Information
 We take reasonable steps to ensure that your personal information is stored securely.  Transmissions sent to or from our website are routinely monitored for quality control and systems administration. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure.  While we strive to protect your personal information from misuse, loss and unauthorised access, we cannot guarantee the security of any information you transmit to us or receive from our online products or services.  These activities are conducted at your own risk.  Once we receive your transmission, we make our best effort to ensure its security.

Credit card information is among the most important data we collect.  ASL operates secure servers to minimise the risk of unauthorised use of such information.  Credit card information that is transmitted via our secure servers is encrypted in accordance with the highest standards over the EFTPOS network.  For obvious reasons, please do not send credit card information through unsecured email.

What Else You Should Know About Privacy
 Remember to close your browser when you have finished your user session.  This is to ensure that others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.  You as an individual are responsible for the security of and access to your own computer.

Please be aware that whenever you voluntarily disclose personal information over the Internet (for example, in discussion forums, via email, or in chat sites) that this information can be collected and used by others.  In short, if you post personal information in publicly accessible online forums, you may receive unsolicited messages from other parties in return.

Ultimately, you are solely responsible for maintaining the secrecy of your username, acceptance notice number and any account information.  Please be careful and responsible whenever you are using the Internet and our website.